• Overview
  • Modules
  • Advantages
  • Features
  • Vision
Procurement Management Software
ERP Systems are helping the customers in effectively managing their Operations, Purchase, Inventory, Financial Accounting, Sales and other key functions with seamless integration. However, there are number of critical activities performed outside ERP systems which are time consuming and results of these activities are key for organization success and growth.
Further, majority of the ERP systems that are implemented a decade ago (SAP, Oracle etc.) are still Client Server in nature and are restricted to the internal usage due to Higher Licensing Cost, Security reasons etc.
Most of the ERP applications are Data Entry Based systems specific to SCM, Procurement and Supplier Master Data Management results into inaccurate data, lengthy process and general inefficiency of the eco system.
SunSmart helps our Clients with nTirePMS – Cloud Based / On Demand / On Premises Intelligent Procurement Management Solution with inbuilt Supply Chain Management (SCM) that addresses these manual works and brings efficiency, speedy response, reduce operational cost, and above all a structure to the entire Procurement Process. nTirePMS can be integrated with any of the existing ERP systems and can work with / without such integrations.
Procurement Management

Finding and qualifying the suppliers

Negotiating with suppliers

Requesting the proposals

Identification of needs

Analyzing the results

Contracting

Delivery

Starting with a Supplier (Vendor) Registration Portal wherein suppliers directly register themselves with number of structured data towards Supplier Master Data Management (SMDM). Using the Enterprise Workflow Foundation (EWF) of SunSmart suppliers are approved. This builds the list of Registered Suppliers and their Products & Services as a searchable MDM which is accurate and up to date. Suppliers can update the details of their products | services as a feature list.
Purchase Requisitions (PRS) are made at the existing ERP system and post approval, the data seamlessly flow in to nTirePMS for Supplier identification and Request for Quotation (RFQ) initiation. nTirePMS automatically reconciles the Suppliers who can provide the service / product with approximate valid prices and delivery time lines. Searching of products and servicing will be like a search on amazon | eBay with comparison features | ratings | internal user comments etc. This helps the procurement team in identifying the right supplier. Based on the need, you can choose the suppliers and trigger RFP for their quotations.
Suppliers will login to the portal and submit their quotations online. Auctions & Reverse Auctions are enabled in the system (Optional) for any online price negotiation. Suppliers can revise their quote any time till the RFQ Period and system maintains version control for audit purposes. Supplier Evaluation, Comparison and Shortlisting is done in nTirePMS Portal and shortlisted data flows back to ERP System for release of PO Contract.
Suppliers can login to the portal and confirm acceptance of the PO/Contract and updates Delivery Schedules, Shipment Details. If required, they can update any other documents like Test Cases, Test Results, and Certifications etc. Barcode / QR code / RFID Labels can be uploaded so that when the goods received at gate, with a scan, details be obtained and reconciled in seconds. Data like Serial Number / Batch Number, Expiry Date etc. of the goods can be uploaded by the Supplier part of barcode upload and are just verified that brings in data integrity, authenticity in addition to drastic reduction of time to process.
Suppliers can upload their digital invoices on line. System reconciles the accuracy & eligibility of the invoices and using Enterprise Workflow Foundation (EWF) of SunSmart AP Processing (Account Payable) is done at the Portal. Once Payment is approved, necessary data will be posted at Journals of Financial of the ERP for payment release as per credit policy for that supplier.
Post payment release, payment details are updated back to nTirePMS wherein Suppliers can login and track the status. This completely eliminates frequent follow-up by suppliers on their payments and saves the time of Corporate in concentrating core business. Email | SMS notifications ensure automatic updates escalations | alerts at your mobile for information / action. nTirePMS is a well framed solution that can optimize your operations spread across geographies into a single portal with unprecedented flexibility and easiness in handing, monitoring & tracking entire SCM & Procurement processes.

Supplier Selection

Multi Lingual & Audit Trail Manager

Vendor Delivery Schedule Tracking.

Supplier Quotation (Both Online & Offline)

Supplier Registration with Enterprise Workflow

Notification Manager for SMS & Email Notifications

FA integration for Payment processing - Journal / AP Posting.

User Roles, User Management with Access Control Definitions. AD Supported.

Purchase Order Release (supports PO details from ERP or direct raising of PO here and post it to ERP)

Purchase Requisition – Integration to ERP, Upload or PRS Creation with Workflow for Approval

Multi Tenancy, Countries - Regions – Branches, Knowledgebase & FAQ

Monitoring & Tracking of Part Deliveries, Rejected Items etc.

Completely Inventory & Warehousing Management.

Supplier Evaluation & Shortlisting

Vendor Digital Invoice Processing.

Enterprise Workflow Manager

Economical, Just In Time (JIT) Procurement – Savings, Faster Purchase & Improved Purchase Power

Responsive Design with Mobile Apps for accessible across devices with any operating system

Available on Cloud / On Demand / SAAS Subscription Model with maximum security measures.

Multi-Currency, Multi Country, Multi Language, Multi Tenancy (Company) Architecture

Enterprise Workflow Foundation – Define your own approval process

Business Dashboard with Business Intelligent Graphical analytics

Seamless Integration with existing ERP Systems

Highly Configurable and Fastest GO Live.

Database Engine/Management

Audit controls and Logging

Advanced Workflow Engine

RFQ Comparison Process

Proxy User Management

On-Screen Help System

HTML Design Support

Report Creation Tools

Security Management

Installation Support

RFQ Process

Production / Staging Deployment Support

Requisition / Purchase Order Process

Full / Partial Receipt of Goods Tool

Upgrade and Packaging tools

Vendor Database / Approval

Assign POs from RFQs Tool

Purchase Request Process

IT and App Admin Training

System Integration Tools

Post Invoices Tool

Reduced Cost & better Results

Supplier Master Data Management

Higher Efficiency on Procurement Process

Compliments Existing ERP applications and brings in new Procurement Channel, no need to replace any software

Independent of any specific Hardware – protects current investments and future plans.